Privacy Policy and Cookie Notice

1. Introduction and scope

This Privacy Policy explains how the association “Piedzīvojumu sacensību apvienība” (registration No. 40008154479, registered address: Miera iela 4-17, Ļaudona, Ļaudonas pag., Madonas novads, LV-4862, Latvia; hereinafter – the Controller) processes personal data and uses cookies on the website rogainings.lv (hereinafter – the Website) and in connection with rogaining events organised by the Controller.

This document combines the privacy notice, information about data processing in events, cookie rules and the rights of data subjects.

By visiting the Website or participating in rogaining events, you confirm that you have read and understood this Policy.

2. What personal data we process

2.1. Identification data

  • name and surname;
  • date or year of birth;
  • gender.

2.2. Contact data

  • e-mail address;
  • phone number;
  • postal address (for invoicing where applicable).

2.3. Participation data

  • team name and team members;
  • chosen course / category;
  • rogaining points, result, time, penalties;
  • GPS tracks (if submitted by the team).

2.4. Photos and videos

Photos and video footage of you taken during events, including drone footage, interviews, TV and media materials where you may appear.

2.5. Payment data

Information about participation fee payments: payment confirmation, date and amount. The Controller does not process bank card data – such data are processed by the payment service provider.

2.6. Technical data and cookies

  • IP address;
  • browser type and version;
  • operating system and device type;
  • cookie settings and choices;
  • aggregated statistics on the use of the Website (where analytical cookies are enabled).

3. Purposes and legal grounds for data processing

3.1. Organising rogaining events and managing participation

We use your data in order to:

  • process your registration for the event;
  • ensure participation of you / your team in the competition;
  • communicate with teams about event details and changes;
  • process results, points and punching data;
  • arrange prize-giving and awards.

Legal basis: performance of a contract (GDPR Article 6(1)(b)).

3.2. Communication and replies to enquiries

We use your data to answer your questions, provide information about events and ensure effective communication with you.

Legal basis: legitimate interests (GDPR Article 6(1)(f)).

3.3. Photos, video and public representation of events

Rogaining events are public sports events. During the events you may be photographed, filmed or otherwise recorded, and such materials may be used for publicity purposes, including:

  • on social media;
  • on television;
  • in printed media;
  • on websites and online media;
  • in sports archives and photo galleries.

Legal basis: legitimate interests (GDPR Article 6(1)(f)); in some cases – consent (GDPR Article 6(1)(a)).

3.4. Marketing communication

With your consent, we may send you information about future rogaining events, related activities, special offers and similar events that may be of interest to you.

Legal basis: consent (GDPR Article 6(1)(a)).

3.5. Statistics and improvement of events

We may use aggregated data for statistical and analytical purposes, to understand participation trends and improve the quality and safety of future events.

Legal basis: legitimate interests (GDPR Article 6(1)(f)).

3.6. Compliance with legal obligations

We may process and store data where necessary to comply with legal obligations, for example accounting and tax requirements or information requests from public authorities.

Legal basis: legal obligation (GDPR Article 6(1)(c)).

4. Children’s data

If you register a child (a person under 18 years of age) for participation in an event, we process the child’s data and the data of the parent or other legal guardian for organisational and safety purposes and to comply with applicable law.

5. Data retention periods

  • event registration and participation data – up to 3 years after the event;
  • results and sports archives – long term to ensure continuity of sports history;
  • accounting data (invoices, etc.) – 10 years in line with legal requirements;
  • marketing data – until your consent is withdrawn;
  • cookies – according to their specific lifetime (see section 7.4).

6. Data recipients

Your data may be shared with:

  • timekeeping and results processing service providers;
  • IT and hosting service providers;
  • payment service providers;
  • insurance companies in case of insured events;
  • legal service providers (law firms) where necessary to protect our interests;
  • courts, law enforcement and supervisory authorities where required by law.

We do not disclose your data to third parties for their own marketing purposes unless you have explicitly consented.

7. Cookie (cookies) policy

7.1. What are cookies?

Cookies are small text files stored on your device when you visit the Website. They are used to ensure the proper functioning of the Website, to remember your choices and to improve your user experience.

7.2. Types of cookies we use

  • Strictly necessary cookies – required for the basic functioning and security of the Website. Without these cookies the Website cannot operate properly.
  • Functional cookies – help remember your choices (such as language) and improve convenience and user experience.
  • Analytical cookies – provide aggregated information on how visitors use the Website (for example, number of visits, most viewed pages). These cookies may be used via tools such as Google Analytics and are only activated with your consent.
  • Marketing cookies – used to display tailored content and ads (for example, Meta/Facebook Pixel) and to measure the effectiveness of marketing campaigns. These cookies are only used with your consent.

7.3. Cookie consent and settings

When you first visit the Website, you will see a cookie banner where you can:

  • accept all cookies;
  • reject non-essential cookies (analytical and marketing);
  • open detailed settings and choose specific categories.

Analytical and marketing cookies are only set if you give your consent. You can change your choice at any time via the “Cookie settings” link or by deleting cookies in your browser.

7.4. Cookie retention periods

  • session cookies – are deleted when you close your browser;
  • persistent cookies – remain on your device for a defined period (from 1 day up to 24 months) or until you delete them.

7.5. Third-party cookies

Depending on your cookie settings, the Website may use third-party cookies, e.g.:

  • Google Analytics (website traffic and usage analysis);
  • Meta/Facebook Pixel (marketing and audience analysis);
  • embedded services such as maps or video players, if used.

Information on how these third parties process data can be found in their own privacy and cookie policies.

8. Your rights

You have the right to:

  • obtain information on whether we process your personal data and access such data;
  • request correction of inaccurate or incomplete data;
  • request erasure of your data in cases provided by law (“right to be forgotten”);
  • request restriction of processing in certain situations;
  • object to processing based on our legitimate interests;
  • withdraw your consent at any time (for example, to marketing communications or cookies);
  • receive your data in a structured, commonly used and machine-readable format (data portability);
  • lodge a complaint with the supervisory authority.

9. Requests and contact details

Any questions, requests or enquiries regarding this Privacy Policy or the processing of your personal data can be sent to:

We will respond as soon as reasonably possible and in any case within 30 days of receiving your request, unless a longer period is permitted by law.

10. Complaints

If you believe that your data protection rights have been infringed, you may contact us first so that we can try to resolve the issue together. You also have the right to lodge a complaint with the competent supervisory authority – the Data State Inspectorate of Latvia (Datu valsts inspekcija). More information is available at www.dvi.gov.lv.

11. Changes to this Policy

We may update this Privacy Policy and Cookie Notice from time to time, for example if our services or applicable laws change. The latest version will always be available on rogainings.lv.

Last updated: November 2025.