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RIGA ROGAINING - RULES AND REGULATIONS

 

 TERMS AND EXPLANATIONS
  • Wristband - A durable material tape around the hand where the SI card is attached. Team captain is responsible that it could be removed without damage. Wristband is removed by the referee after the finish.

  • Check Point Device - A device located at each checkpoint where SI card must be inserted. Participants must wait until the light and sound signal. Correct checking ensures that information about the team and attending time is registered. Data is saved in both checkpoint device and SI card.

  • Distance Description - Detailed distance description is printed on the map or given out together with maps. Distance description has information about the sequence of attending check points, check point numeration, location and number of necessary marks. It may contain additional information that participants must take into consideration.

  • Team Captain - Member of the team to whom additional organisational information about the race might be sent. Only team captain can submit claims and is entitled to represent team when the issues arise.

  • Check Point (CP) - Specific place on the route of the distance where the Check Point device is located. They may be marked visible using orange-white orienteering mark.  

  • Cut Off Time - Time from the beginning of the race until the moment when team must arrive to the Final Check Point at the Event Centre. After the cut off time check points attended are not counted and the penalty time/points are calculated.

  • SI Card - Electronic chip that is attached to the hand of participants with a help of wristband and that registers time when the Check Point is attended.

  • SPORTident - Internationally recognized and certified system that registers results and all the Check Points that teams visit.

 

 1. PURPOSE AND OBJECTIVES

1.1. To determine the best rogainers from Latvia and Riga in different age groups and distances. 

1.2. To increase the number of active rogainers and promote competitive growth. 

1.3. To promote healthy and natural friendly lifestyle to inhabitants of Riga and visitors. 

1.4. To increase awareness of rogaining in Riga and Latvia.

 

 2. DATE, VENUE, ORGANIZERS AND ADDITIONAL INFORMATION

2.1. The race takes place on November 18th, 2017. The event center: t/c Spice Home, Lielirbes iela 17a, Riga. See in map: http://ej.uz/rigas-rudens-rog-17 

2.2. Schedule:

TIME ACTIVITY
9:00 Registration and map distribution
11:00 Start for 6h and 4h rogaining distances
12:00 Start for 2h rogaining, Rogaining Walk and Trail run
14:00 Cut-off time for 2h rogaining and Trail run
15:00 Cut-off time for 4h rogaining
17:00 Cut-off time for 6h rogaining


2.3. The Event is presented by the Department of Education, Culture and Sports of Riga City Council in cooperation with xRace. Contact info: e-mail xrace@xrace.lv, phone +37126680607. Properties: "Piedzīvojumu sacensību apvienība", reg.no.: 40008154479, bank account: LV77NDEA0000082636667, bank: Nordea Bank AB Latvijas filiāle.

 

 3. GENERAL PROVISIONS 

3.1. Riga Rogaine is an orienteering team competition, where the team is attending Check Points and collecting points in a random order given a specified period of time, trying to collect as many points as possible within the specified time frame. 

3.2. Participants may not use any vehicles, completing the distance only by foot - walking or running. 


3.3. Participants must respect the traffic laws of Latvia, follow the instructions from race organizers and judges, take into consideration specially marked places during the race.

3.4. The event organizers reserve the rights to delay the start, to change the course of the competition, to withhold or stop the race if it is related to hazardous weather conditions or other conditions associated with safety risks for the participants. 

3.5. Within the competition it is allowed to use the company's and organisation's name or brand name in the team's name, as well as stickers on equipment or clothing according with these Rules. Any kind of uncoordinated advertising activities in the Event are prohibited. Penalty for failure to comply with this paragraph is 700 EUR. 

3.6. Protests shall be submitted in writing no later than 15 minutes after the announcement of the results, paying 30 EUR security deposit. It will be returned if the protest is accepted. The protest is being considered on the spot, if there is no need for further information and investigation. The decision is communicated to all involved parties. Chief Judge's decision is final and binding on all entrants. 

3.7. By r
egistering for Riga rogaining participants confirm that they do not object that their photos and video footage taken during the race are used for Riga Rogaining marketing and advertising activities.

3.8. The organizers reserve the rights to change and modify these rules, procedures and requirements at any time before and during the race, notifying it on www.rigasrogainings.lv page.

 

 4. DISTANCE AND PARTICIPANTS

4.1. Available distances: 2h family rogaining, Rogaining Walk (2h) for children, 4h rogaining, 6h rogaining.

4.2. Teams are formed from 2 to 4 people, where at least one person is at least 18 years old on the day of the race. In case participants are under 18 years old, they must submit a written permission written by their parents or guardians.
 

4.3. There are 3 groups:

  • M - men;
  • W - women;
  • X - mix (both genders in any combination).
     

4.4. Team captain can change team members and chosen distance by sending necessary information to xrace@xrace.lv until competition week. All changes in team or distance made after that will be charged 5 EUR.

4.5.  Age groups:

  • MJ, WJ, XJ - men, women, mix junior groups (all participants are under 23 years old);
  • MO, WO, XO - men, women, mix open groups;
  • MV, WV, WO - men, women, mix senior groups (all participants older than 40 years);
  • MSV, WSV, XSV - men, women, mix super-senior groups (all participants older than 55 years);
  • Family - family group, one member must be 12 years old or younger.

 

5. PARTICIPATION FEE AND REGISTRATION
 

5.1. Teams can register by filling the application in www.rigasrogainings.lv.

 

5.2. Registration takes place from Aprin 13th, 2017 until November 16th, 2017 (including)
 

5.3. Participation fee per participant:

5.3.1. Participation fee for 6h and 4h distances:

 

 

13.04.2017 - 30.04.2017

01.05.2017 - 30.07.2017

31.07.2017 - 12.11.2017

13.11.2017 - 18.11.2017

Children (under age 12)

For free

For free

For free

10 EUR

Youngsters (age 12-18)

6 EUR

8 EUR

10 EUR

20 EUR

Seniors (age 62 and up)

6 EUR

8 EUR

10 EUR

20 EUR

Adults

12 EUR

15 EUR

20 EUR

30 EUR

Business team participant* 20 EUR 20 EUR 25 EUR 30 EUR


5.3.2. Participation fee for 2h distance:

 

13.04.2017 - 30.04.2017

01.05.2017 - 30.07.2017

31.07.2017 - 12.11.2017

13.11.2017 - 18.11.2017

Children (under age 12)

For free

For free

For free

10 EUR

Youngsters (age 12-18)

5 EUR

6 EUR

8 EUR

20 EUR

Seniors (age 62 and up)

5 EUR

6 EUR

8 EUR

20 EUR

Adults

10 EUR

12 EUR

15 EUR

25 EUR

Business team participant* 20 EUR 20 EUR 25 EUR 30 EUR


5.3.3. Participation fee for Trail run:

 

13.04.2017 - 30.04.2017

01.05.2017 - 30.07.2017

31.07.2017 - 12.11.2017

13.11.2017 - 18.11.2017

Children (under age 12)

For free

For free

For free

10 EUR

Youngsters (age 12-18)

5 EUR

6 EUR

8 EUR

20 EUR

Seniors (age 62 and up)

5 EUR

6 EUR

8 EUR

20 EUR

Adults

10 EUR

12 EUR

15 EUR

25 EUR

5.4. Participation fee includes SI card (except participants younger than 5 years old), medal for every finisher, map production, wristbands, race number, pins, storage room, dressrooms, energy pack after the finish, medical assistance, prizes for winners and other organizational expenses. At the Event centre it will be possible to purchase Isostar energy drinks, gels and protein bars.

5
.5. On the race day, when receiving a team's starter kit, all team members must sign on the start protocol, taking full responsibility of their health and possible injuries during the event. Without signatures of all team members, starter kit is not given out. Parents and guardians take responsibility for participants under age 18, stating it in written form. 

5.6. If participants cancel their registration, the team does not arrive to the competition or the race is cancelled due to force majeure, the participation fee is not refunded.


 

6. RACE RULES AND CHECK POINTS
 

6.1. The competition takes place in accordance with the LOF approved rogaining competition rules, if it is not stated differently in these Regulations. Regulations published in Latvian version are available on the website http://rogaining.lv/?ucat=3.

 

6.2. Each participant before the start receives a map. Maps are water and moisture resistant, but participants themselves are responsible for the preservation of maps during the race.

 

6.3. Participants must wear the number in a visible place - on the clothing or a bag.

 

6.4. During the race it is allowed to return to the Event centre for lunch, changing clothes, relaxation .

 

6.5. Checking in at the Check Points is by using SI cards - each team member uses his/her own SI card. SI cards are not assigned to a particular team member, but to the team as a whole, so there is no difference which SI card is used by which team member.

 

6.6. To be counted as a collected Check Point, all team members must check in within one minute. Checkpoints are marked with orange-white coloured flags.

 

6.7. All team members must attach their SI Cards so they cannot be removed, and take care of it so that the card is not damaged and torn off from the wrist until the finish line, where it can be removed by the referee. If participating with a loose SI card, participant can be disqualified or receive other penalty at the discretion of the referee. 

 

6.8. When checking in at the Check Point, if there is no sound and/or light signal, or Check Point device cannot be found in the Check Point station or device is damaged, participants must contact organizers by phone and after obtaining the approval - continue the distance. 

 

6.9. The team's finishing time is recorded after the last participant checks in at the Finish Check Point. All participants must submit their SI cards to the referees to obtain and read electronic information and results. This card can be disconnected from the arm only by finish referee otherwise the team may receive appropriate time penalty. 

 

6.10. For every minute late after the time limits the team receives 1 penalty point being deducted from the team's total number of points collected. If the team finishes more than 30 minutes after the time limits, the team is deducted all the points and receive 0.

 

6.11. For each damaged wristband a team receives penalty of 5 points that will be deducted from the team's total score. 

 

6.12. Participants are obliged to comply with "Fair Play" principles both regarding completing the distance and using authorised equipment.

 

6.13. If any member of the team due to an accident or for other reasons cannot continue the race, team should contact the referees and coordinate future activities. 

 

6.14. After the finish or withdrawal from the race, participants must return the organizers rented SI cards and other equipment, if used. Participants need to make sure that the referee has marked all the returned equipment. For equipment that is not returned participants have to pay a fine in accordance with these Rules. 

 

6.15. Participants are obliged to give other teams first emergency assistance if requested. 

 

6.16. It is prohibited to leave any kind of waste during the race, cross agricultural territories, private and prohibited territories, use motorised vehicles, any outside help, except cases when medical help is necessary or it is noted in the description of the distance. An exception also is calling referees informing about getting lost, not working or lost Check Point device, damaged wristband, medical emergencies or 112, etc.

 

6.17. Referees keep the rights to give other penalties not mentioned in these Rules, in case if activities have created unfair advantages, threat or interference with other players. Possible penalties are penalty points or disqualification.


 

7. EQUIPMENT AND RENTED EQUIPMENT

7.1. RECOMMENDED EQUIPMENT: compass with degree graduation, waterproof marker for writing, ruler, watches, sports drinks, energy food, warm waterproof clothing. 


7.2. RENTAL EQUIPMENT (rental equipment is guaranteed only to those participants who will book it by filling out an application form on the website until the end of registration): 

  • Compass - 3 EUR; 
     
  • GPS for live tracking - 5 EUR. 

 

7.3. Participants are obliged to treat the rental equipment with care and return it undamaged. If the rental equipment is damaged or lost, the participant must pay to cover losses the following amounts: 
 

  • SI card - 40 EUR; 
     
  • Compass - 25 EUR; 
     
  • GPS - 80 EUR. 

 

7.4. Participants must cover losses during three business days after the end of the race by transferring the money to the organizer's bank account or in cash.



8. RESULTS AND AWARD CEREMONY
 

8.1. Team's result consists of number of points collected that are successfully registered on SI card minus penalty points. If one of the teams have the same number of points, the team that collected points in a shortest time, wins. 

 

8.2. Approved race results are published on the race website www.rigasrogainings.lv no later than 3 days after the race.  

 

8.3. The race prizes are awarded to women, men and mixed groups that have first three places in each group. The competition organizers reserve the right to congratulate the first place only if the number of teams in a given group does not exceed 6 teams. 

 

8.4. In 2h distance and 4h distance only three best teams in the following groups are awarded: M (open), X (open), W (open) and the Family. In 6h rogaining distance three best teams in the following groups are awarded: MJ, WJ, XJ, MO, WO, XO, MV, WV, XV, MSV, WSV, XSV and Family. 


8.5. The result will be combined in a common standing for the teams that participate in both Riga Rogaining events - spring and fall. In order to qualify for that, the team must participate with the same identical team name. Result is calculated by the sum of points, regardless of the distance or group. If teams have equal amount of points, then team with less time spent in the race wins. If time spent is the same, then team that had more points in the fall race wins. 6 teams that will have the most points combined will receive prizes regardless of the chosen distance or group.

8.6. Business teams that register as a company team and take part in competition with the company name, are competing for the "Riga Rogaining Most Strategic Enterprise" cup. To participate, the company has to register at least 3 teams in any group or distance. Team name has to include company name. Results are based on combining three best results of teams that represent the company, regardless of the distance or the group in which team competes. The award ceremony takes place during the awarding ceremony of 6h distance. Company teams are on top of the team list, team can add company logo and a link to the selected website.




9. ROGAINING WALK FOR CHILDREN.

9.1. Rogaining Walk is 2h rogaining distance, which is meant for the children under age 12.

9.2. Children can be registered, filling in the application form online www.rigasrogainings.lv and choosing distance "Rogaining Walk" until November 16th. After this date or on the spot it will not be possible to register for the Rogaining Walk. The Walk starts together with other distances at 12:00.

9.3. The format of Rogaining Walk is designed to be in teams of about 10 children, which are accompanied by Instructor - a person provided by organizers.

9.4. If a child is 7 years old or younger, it is mandatory for a parent or guardian to be present and accompany the child.

9.5. For children under age 12, participation in Rogaining Walk is free until November 12th. After that participation fee for children in Rogaining Walk is 5 EUR. For parents or guardians who accompany children in the Rogaining Walk, participation fee is 5 EUR.